ABSTRACT SUBMISSION GUIDELINES

Abstract Submission Guidelines


Abstract Submission Guidelines for the 2023 RSS Scientific Meeting

Important Dates

Abstract Submissions Open: August 1, 2022
Abstract Submissions Close: October 6, 2022

Abstract Categories

  • Stereotactic Radiosurgery (SRS)
  • Intracranial
  • Spine
  • Stereotactic Body Radiotherapy (SBRT/SABR)
  • Breast/Gynecological
  • Gastrointestinal
  • Genitourinary
  • Head & Neck
  • Lung
  • Extracranial Other
  • Emerging Technologies including GRID, LATTICE, Microbeam and FLASH Radiotherapies
  • Imaging
  • Immunotherapy
  • Physics
  • Quality Assurance & Patient Safety
  • Treatment Delivery & Motion Management
  • Treatment Planning
  • Other
  • Translational Research/Biology/Pre-Clinical Models

    • At-A-Glance Submission Requirements
    Create an abstract that is organized according to the following six sections:

    1. Title – Should be in Title Case
    2. Author(s) – Please enter presenting author first.
    3. Objective(s) – Defined as the hypothesis or the purpose of the study.
    4. Methods – Defined as the study design.
    5. Results – Includes the outcomes of the study and statistical significance if appropriate.
    6. Conclusion(s) – State the significance of the results

    Additional Submission Requirements

    • Title of the Abstract should not exceed 250 characters.
    • Title should not include any product or brand names.
    • Tables, graphs and/or charts are not allowed.
    • Number of authors may not exceed ten (10).

    Submit your abstract by the deadline: October 6, 2022

    Abstract Grading & Selection

    All submissions will undergo a blinded, peer-review process and ranked using the following criteria:

    1. General interest in the subject of the abstract/hypothesis
    2. Quality of the science cited in the abstract
    3. Size of the series and the length of the follow-up
    4. Novelty or the level of uniqueness of the study
    Submitted abstracts will be considered for the following presentation types:
    • Oral Presentation - Abstracts accepted for oral presentation will be presented in the Clinical or Physics Sessions.
    • Poster - Accepted posters will be on display throughout the meeting.


    Notification of Acceptance

    • The Abstract Review Committees will review all submitted abstracts.
    • The Abstract Review Committees have the right to re-categorize an abstract.
    • Notification of receipt, acceptance, and all additional correspondence will be conducted via email with the presenting author.
    • Presenting authors will be notified no later than December 1, 2022, as to whether their abstract submission has been accepted for an oral presentation or as a poster.


    Guidelines
    Please be aware that your abstract will NOT be considered if you do not comply with these guidelines.

    • Abstracts for this meeting must be submitted no later than October 6, 2022.
    • An individual may submit more than one abstract.
    • An abstract may only be submitted once. Duplicate abstracts (reporting the same data) that are submitted under a different author will not be considered.
    • Abstracts must be submitted online through the abstract submission site.
    • Abstracts must summarize an original contribution and must not have been presented, published or accepted for presentation or publication elsewhere.
    • Abstracts must be submitted and presented in English.
    • Once an abstract has been submitted, it may not be revised.
    • The presenter and co-authors must identify any financial interest in products or processes described in the abstract and sign a financial disclosure.
    • Due to Continuing Medical Education requirements, the presenter cannot be an employee of Corporate entity.
    • The presenting author is the primary contact for all correspondence regarding the abstract.
    • The submitting author is responsible for the following: 
      • Providing the following information for each author & co-author
        • Salutation
        • First Name
        • Middle Initial (if they have one)
        • Last Name
        • Degree(s)
        • Email Address
        • Specialty
        • Institution
        • Department
        • City
        • Country
        • Is the Presenting Author a Resident/Fellow/Student?
        • Would you like this abstract to be submitted for the "Members-In-Training Research Achievement Award"?
      • Ensuring all authors are aware of, have read and agreed to be co-authors of the abstract prior to submission. Failure to get approval from all authors will result in rejection of the abstract.
      • Notifying all co-authors of any additions, deletions, and/or changes to the abstract.
    • Spell any symbol abbreviations, as they may not translate correctly.
    • An abstract may NOT contain any illustrations, images, graphs or tables. The abstract must be formatted in text only. Any abstract containing an image, graph or table will NOT be accepted.
    • Submission of an abstract conveys permission to the RSS to publish your abstract and/or poster presentation.
    • Submitting an abstract for presentation does not constitute registration for this meeting. All presenters are required to register and attend the meeting.

      • Permission to Post and Distribute Abstracts, Posters & Presentations
      By submitting your abstract, you give the Radiosurgery Society® permission to post, publish and/or distribute the submitted abstract, poster and/or presentation in printed and/or electronic form. Accepted abstracts will be published on both the Radiosurgery Society website and the Radiosurgery Society Channel in the Cureus Journal of Medical Science. If you have any questions pertaining to this permission request, please contact us at abstracts@therss.org.